Nexus — Optical Automation Hub

Stop renting your practice software.

Nexus is the optical clinic platform built by an optician — and it's a one-time purchase, not another monthly subscription. One system runs the whole clinic and replaces $1,500+/month of separate tools. Buy it once. Own it forever.

Book a Demo See the 5-year math →

Built by an actively-operating optical clinic — Nexus runs that clinic every day. Self-hosted & PIPEDA-compliant.

Nexus launchpad dashboard

Click any screen to view it full-size

$19,995
One-time license
$1,995/yr
Updates & support
8+→1
Tools replaced
$60k+
Saved over 5 years
Why clinics switch

One system instead of eight subscriptions

Built inside a working optical clinic — so it follows the real flow of a dispensary, not a generic CRM bent to fit. New features hit our own clinic first, before they ship to you.

Replaces 8+ tools

Practice management, lab ordering, bookkeeping, SMS, booking, reviews, CRM, intake forms, CL ordering and payroll — in one platform.

Own it — no per-seat fees

One license covers unlimited staff, patients and orders. Every other PMS charges per provider; Nexus doesn't.

Built by an optician

Designed around the actual workflow of a real clinic — multi-pair orders, redo tracking, fitting notes and all.

Direct lab ordering

Submit spectacle orders straight to the lab's API with the VCA tracer file attached — no faxing, no phone calls.

Bookkeeping that reads invoices

Drop PDFs in a folder; AI extracts vendor, total, GST and line items, categorizes and reconciles. No competitor includes this.

2-way SMS, your provider

Bring your own Voxtelesys/Twilio account at wholesale rates — same feature competitors charge $200–400/mo for.

Patients reorder online

A branded CL store lets patients reorder themselves — ship or pickup. You stop being the order desk.

Your data, your server

Self-hosted, so you stay the data custodian — the simplest PIPEDA posture. Encrypted health-card data, full audit log.

The platform

Thirteen modules. One login.

Everything is built in — no add-on tiers, no per-module fees, nothing to bolt on later.

●Nexus Records

Patient charts, Rx history, exams & attachments.

●Nexus Schedule

Booking, appointment calendar & holidays.

●Nexus Orders

Spectacle, contact lens & direct lab integration.

●Nexus Inventory

Frames, lenses, sunglasses & daily catalog sync.

●Nexus Connect

2-way SMS, email & automated reminders.

●Nexus Forms

Online & iPad patient intake forms.

●Nexus CRM

Birthday, recall & CL refill automation.

●Nexus Books

AI invoice extraction, GST & reconciliation.

●Nexus Pay

Invoicing, multi-insurance billing & commissions.

●Nexus HQ

Staff scheduling, timesheets, chat & to-dos.

●Nexus Shop

Patient-facing online contact-lens reordering.

●Nexus AI

Chatbot, lens recommendations & RX import.

●Nexus Site

AI website builder, SEO & live analytics.

Nexus Records

Every patient, in one clear profile

Demographics, household links, spec & CL prescription history, exams, orders, attachments and a full activity log on a single screen. Signed RX PDFs from your eDoctor service are read by AI, matched to the patient, and attached automatically.

  • Spec + CL Rx history, exams & attachments
  • AI prescription import & patient matching
  • Per-patient audit log of every action
Nexus patient profile
Nexus Orders

Order on the screen, straight to the lab

Build multi-pair orders with full Rx, frame search, lens-index picker and coatings — then submit directly to the lab's API with the VCA tracer attached. Approvers see a full diff before it sends, and roles control who can approve.

  • Direct API submit (SpecSavvy live; more on request)
  • VCA/OMA tracer upload for cut-lens orders
  • Status syncs back — no faxing, no calling
Nexus new spectacle order
Nexus AI

An AI receptionist on your website

Embed one script tag and a chatbot answers patient questions and books appointments around the clock — with a fully editable prompt so it speaks in your clinic's voice, and hard guardrails so it never goes off-script.

  • Answers FAQs & books appointments 24/7
  • Editable system prompt & tone
  • Conversations logged for review
Nexus AI chatbot settings
Nexus Site · marketing included

Nexus can build and run your website too

It's the productized version of everything our SEO agency does — bundled into the clinic platform. No separate web designer or SEO retainer.

AI website builder

Generate a full clinic site — copy, layout, schema markup — branded with your colours and logo.

Auto blog & SEO

A nightly AI poster publishes SEO-rich pages from your keyword list; sitemap and schema stay current automatically.

Live analytics

Page views, funnels, top pages, bounce rate and source attribution — plus Core Web Vitals tracking.

Reviews & booking on-site

A live Google-review widget and your booking page embed straight into the homepage.

And more

Built for the whole operation

Patient intake form

Nexus Forms — intake & booking

Patients complete medical, Rx and insurance history on their phone before arriving — it pre-loads into the exam.

White-label branding

White-label everything

Your colours, logo and clinic name flow through the app, emails, SMS, booking, CL store and every printed PDF.

Inventory dashboard

Nexus Inventory & catalog sync

5,000+ frames, sunglasses, lenses and products — with daily supplier catalog sync and frame images.

Plus: daily summary & cash reconciliation · multi-insurance billing · commissions & QuickBooks payroll · staff time-clock, scheduling, chat, to-dos & write-ups · CRM with birthday/recall automation · built-in review routing · Essilor R800 autorefractor auto-import.

The math

Buy once instead of renting forever

A typical clinic stacks up $1,500–$5,000/month in subscriptions. Over five years that's a small fortune — for software you never own.

5-year costYear 1Years 2–5Total
Nexus In a Box bundle$22,990$7,980$30,970
Typical SaaS stack (PMS + SMS + reviews + bookkeeping + CRM + booking + intake + CL ordering + chatbot + website)$18k–36k$72k–144k$90k–180k
Your savings over 5 years$59k–149k

Spend ~$30k once over five years instead of $90k+ on subscriptions. Own your software. Keep your data.

Reliability & privacy

Production-grade, watched in real time

Built on modern infrastructure — PostgreSQL, Flask, nginx, ClamAV, encrypted at rest — with a live system-health view tracking uptime, disk and memory. Health-card numbers are encrypted (AES-256), every action is in a PIPEDA audit log, and file-integrity monitoring flags any unexpected change.

  • You self-host — you stay the data custodian
  • Encrypted data + full audit log (user, IP, time)
  • Antivirus on uploads + integrity monitoring
Nexus system health monitor
PostgreSQLFlasknginxClamAV antivirusAES-256 encryptionPIPEDA audit logDaily backups

“It's the workflow of a real dispensary, turned into software — and you own it, instead of renting it month after month.”

— Built by an optician, for opticians
Pricing

Own it. No subscriptions.

A one-time license plus optional annual maintenance. Unlimited staff, patients and orders — no per-provider fees, ever.

License
$19,995 once
Self-hosted. Yours forever.
  • Every Nexus module included
  • Unlimited staff, patients & orders
  • Data migration from your current PMS
  • Setup & onboarding training
  • Year 1 maintenance included
Book a Demo
Most clinics
Nexus In a Box
$2,995 once
No IT? Plug it in and you're running.
  • Pre-built server, Nexus pre-installed
  • Plug into your network, log in — done
  • Branded face plate with your logo
  • 1-year hardware warranty
  • +$495 optional 4-yr next-day replacement
Book a Demo
Maintenance
$1,995 / year
Keeps you current. Year 1 free.
  • All updates & new features
  • Security patches & monitoring
  • Lab API maintenance (SpecSavvy & more)
  • AI service maintenance (bookkeeping, chatbot)
  • Unlimited email support
Talk to Sales
No IT? $22,990 to start, then $1,995/year.
Have IT? $19,995 to start. Either way — replaces $1,500+/month of SaaS, and it's yours forever.
FAQ

Questions clinics ask

No. Nexus is a one-time license — you own the software. Optional annual maintenance ($1,995/yr) keeps you current with updates, security patches, lab-API fixes and AI services. Year 1 is included with the license.

Your install keeps running as-is — you just stop receiving updates, lab-API fixes and security patches. To re-subscribe later you pay the missed years plus the current year (prorated catch-up). Most clinics stay current because lab APIs and security patches flow through maintenance.

No — that's what the Nexus In a Box appliance ($2,995) is for. It arrives pre-built, pre-configured and plug-in ready; you connect it to your network and log in. If you have IT, you can self-host on your own hardware or cloud account instead.

On your own appliance or server — never with us. You're the data custodian, which is the simplest PIPEDA / PHIPA posture. Nexus is the software vendor, not a data processor. Encrypted health-card data, full audit log and antivirus scanning are built in.

No. The license covers unlimited staff, unlimited patients and unlimited orders. RevolutionEHR, Eyefinity and Crystal PM all charge per provider — Nexus doesn't.

They're solid practice-management systems for traditional clinics. Nexus is different: built by an actively-operating clinic, it bundles bookkeeping, CRM, SMS, website and AI into one owned platform — replacing 8+ subscriptions instead of just one, with no per-module add-ons or per-provider fees.

Yes — we import from any common practice-management export (CSV, SQL dump, OD Office Pro). Initial migration and onboarding training are included with the license.

Yes. Nexus speaks any HTTP-based SMS API — Voxtelesys and Twilio work out of the box. Your number, your account, your wholesale rates; just provide the API URL, token and from-number.

SpecSavvy is fully integrated today — direct API order submit, VCA file upload and status sync. Other labs are added on request; most publish an ordering API and we can wire one up in a few weeks.

Each clinic runs its own dedicated Nexus instance today, with its data fully isolated. A multi-location mode with shared inventory and staff scheduling is on the roadmap.

Yes. Three brand colours, your logo and business name flow through the app, every email and SMS, the booking page, the CL ordering portal, the CRM, and all printed receipts, invoices and Rx PDFs.

Yes — built-in training modules walk staff through every workflow with screenshots and quizzes, and admins track completion per person.

Own your practice software

Book a 30-minute demo and we'll walk through Nexus with your clinic's workflow in mind.

Book a Demo 905-392-7656
×Nexus screenshot